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Apr 202017
 

Organization: UNOPS
Country: Democratic Republic of the Congo
Closing date: 01 May 2017

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Background information – DR Congo

UNOPS Office in the Democratic Republic of Congo (DRC), serve five countries: DRC, the Republic of Congo, the Central African Republic, Gabon, and Equatorial Guinea.

The Office continuously works to expand its activities and to support its partners in implementing their programs and projects. Based in DRC since 1999, the hub has diversified and strengthened its expertise, actively contributing to the sustainable development efforts of its partners in the field. Our expertise is wide-ranging, from the rehabilitation and construction of basic infrastructures (for social and administrative services), and roads and bridges, to the procurement of goods and services, as well as project management and project support services.

Background Information – Job-specific:

The Korean International Cooperation Agency (KOICA) is funding a rural development project in Democratic Republic of Congo “Project for Capacity Development of the National Agricultural Extension Center in the Democratic Republic of Congo” (UCOOPMAKIN). KOICA has asked UNOPS to manage the rehabilitation and construction works of new office buildings and premises as part of this project.

The principal objective of this project is the rehabilitation of a building to accommodate the UCOOPMAKIN Office and premises as well as the construction of an office building for CNVA needs (including a training center). This will also include the demolition of three old buildings located on the premises.

UNOPS will undertake the responsibility for the entire management of the project which includes demolition, rehabilitation and construction works of the above mentioned buildings as well as the rehabilitation of a short road section.This is a 26 month project including the DNP period

Functional Responsibilities

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.

Purpose and Scope of Assignment:

The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the Project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.

Stakeholder Management:

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage the information flows between the Project Board/OC Director and the project(s)

Project Delivery and Performance:

  • Develop and maintain project plansImplement approved project plans (including the establishment of milestones) within tolerances set by the project board
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Liaise with any external suppliers or account managers
  • Authorize Work Packages
  • Advise the Project Board and OC Manager of any deviations from the plan
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of service providers
  • Identify and report potential business opportunities for UNOPS to supervisor
  • Identify and report threats to UNOPS internal business case to supervisor

Procedures:

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
  • Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
  • Prepare the following reports:

i. Highlight Reports

ii End Stage Report

iii. Operational Closure Checklist

iv. End Project Report

v. Handover Report

  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System
  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
  • Complete lessons learned as per reporting format
  • Incorporate lessons learned from others as per planning format

Personnel Management:

  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted
  • Identify outstanding staff and bring them to the attention of the OC Director
  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
  • Select, recruit and train team as required by project plans
  • Perform the Team Manager role, unless appointed to another person(s)
  • Perform Project Support role, unless appointed to another person or corporate/programme function
  • Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

  • Understand and respect UNOPS sustainability principles

I. Look for ways to embed UNOPS sustainability principles in day to day project management

II. Seek opportunities to champion gender equality at work place

III. Champion and communicate project’s sustainability aspects with key stakeholders

  • Understand and Respect National ownership and capacity i. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

ii. Seek opportunities to recruit qualified local staff

iii. Look for ways to build capacity of local counterparts

Partnerships and Coordination:

i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

ii. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners

Accountability for results and the use of resources:

i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor

Operational Excellence:

i. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Coordination of Procurement of goods and services:

  • Coordinates strategic Planning, implementation and oversight of procurement of goods and services in coordination with the CDOH procurement unit
  • Develops and maintains the strategic role of procurement in provision of cost effective and efficient supply and service solutions that contribute to achievement of broader office and organizational objectives
  • Adheres to tools and guidelines to assist customer units/portfolios in procurement activities. Ensures that risk assessments are undertaken as needed particularly for large value procurement contracting in consultation with relevant business owner
  • Supports the Procurement Advisor to secure compliance with UNOPS Financial Rules & Regulations, General Terms & Conditions, and Auditor’s recommendations/ observations in all procurement activities
  • Supports in preparations of all Invitations to Bid, Requests for Proposal, Award Recommendations above $50K, CPC Submissions (HQCPC/LCPC) and Contracts
  • Coordinates development of procurement plans and strategies for the project
  • Supports in overseeing adherence to contractual agreements, recommend amendments and contract extensions, advise concerned parties with respect to contractual rights/obligations
  • Assists in development and maintenance of appropriate supplier performance management system.

Competencies :

  • Strategic objective: develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
  • Integrity and inclusion: treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Leading self and others: acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
  • Partnering: demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
  • Result orientation: efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Agility: open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Solution focused: evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
  • Effective communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies :

  • International organisations experience
  • Management experience

Project Management Skills:

  • Budget Management
  • Capacity Building
  • Client Management
  • Contracts Negotiation
  • Financial Rules and Regulations
  • Knowledge Management
  • Monitoring and Evaluation
  • Multistage Reporting
  • Project Design
  • Project Development
  • Project Management
  • Risk Analysis
  • Stakeholder Management
  • Develop project team
  • Project specific competencies and required technical skills:
  • Logistics
  • Procurement
  • Engineering
  • Partnership development

Education

  • Advanced University degree (Master’s or equivalent) in Engineering, Project Management or other relevant discipline is required
  • First level University degree (Bachelor’s or equivalent) in Engineering, Project Management or other relevant discipline with combination of 2 additional years of relevant professional experience may be accepted in lieu of the advance university degree
  • Secondary education in combination with relevant academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education
  • PRINCE2 Practitioner Certification – Preferred

Experience

  • Minimum 5 years of experience in Project Management
  • Experience working in emergency, post-crisis environment and/or with UN missions is a strong asset
  • Strong experience in Project Management is required
  • Experience in Engineering and construction with UNOPS is a strong asset
  • Proven experience in management of complex projects is an asset
  • Proven experience in financial management is an asset

Languages

  • Fluency in English is required.
  • Fluency in French is required

Contract type, level and duration Contract type: Individual Contractor Agreement
Contract level: I-ICA 2
Contract duration: 6 months renewable upon satisfactory performance and available funding.
For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

How to apply:

Qualified candidates may submit their application to:

https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=12168#10

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